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Design Services for District Heat Distribution System

November 1, 2011: The Review Team assembled to consider the responses to the RFP for Final Design Services has completed their work. They concluded that the proposal offered by the team lead by Hallam-ICS of South Burlington Vermont would best provide the requested services. A recommendation was presented to the Montpelier City Council at their October 12, 2011 meeting and accepted to authorize the City Manager to begin negotiations of a contract for these services from Hallam-ICS.

September 9, 2011: The period for submitting responses to the RFP for Final Design Services has closed. Seven proposals were received. All proposals are made up of a team of proposers, the submitting firms are:

             • Evergreen Engineering, Albany, NY
             • FVB Energy Inc., Minneapolis, MN
             • Hallam-ICS, South Burlington, VT
             • L.N. Consulting, Burlington, VT
             • Ramboll Energy, Copenhagen, Denmark
             • RDA Engineering Services, Marietta, GA
             • RMF Engineering, Baltimore, MD

A Review Team, comprised of technical experts, content specialists and community members will review the proposals received. Those proposals receiving top scores in this initial review, the proposers will be invited for an interview in Montpelier. For planning purposes, interviews are intended to be scheduled on September 20th. Those selected to interview will be noticed directly.

August 9, 2011: Responses to questions received during the Question Period ending 5:00 PM August 5, 2011 are provided as Q&As Final Design Services 110809.pdf

July 29,2011: Bidders may present questions on the RFP for Final Design Services until 5:00 PM Friday August 5, 2011. The City will endeavor to answer questions received via a posting on this website by August 10, 2011. Questions will only be accepted via email and should be addressed to

July 25, 2011: The due date for responses to the RFP for Design Services has been extended to 3:00 PM September 9, 2001. Refer to the "Q&As Final Design Services 110725.pdf" for other ammendments to the schedule.

A Bidder's Meting was held on July 22, 2011 in the Memorial Room of City Hall at 2 PM. Following is a list of attendees to the meeting and a summary of the questions asked and responses provided.
Note: the Environmental Assessemnt (EA) has been posted under District Energy Documents.

Request For Proposals (RFP): Design Services for District Heat Distribution System

To download RFP and required Terms and Conditions, click on the following links:

Montpelier RFP for Design Services (.pdf)
DOE Special Terms and Conditions (Word format)
DOE Special Terms and Conditions (.pdf)
Issued by the City of Montpelier, Vermont
Department of Planning and Community Development

Responses Due: August 12, 2011, 3:00 PM

Please submit 5 paper copies of your complete proposal, including the cost proposal, and one digital version to:

Gwendolyn Hallsmith
Director of Planning and Community Development
City of Montpelier
39 Main Street
Montpelier, VT 05602-2950
802-223-9506 phone
802-223-9524 fax

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